City of Subiaco - Attending a meeting of council
iconSubiaco WA – 21.4˚
Sunny. Mild. Breezy.

Attending a meeting of council

nullMembers of the public are welcome to attend council meetings and are given the opportunity to ask questions or make statements.

Page index

Meeting information

Council meetings are held at 5.30pm on Tuesday evenings in the council chambers at the City's Administration Centre, 241 Rokeby Road, Subiaco. No action should be taken on any item discussed at a council meeting prior to written advice on the resolution of council. 

Council Agenda Briefing Forums are held one week prior to council ceetings, at 5.30pm on Tuesdays in the council chambers. Members of the public are permitted to observe the meeting proceedings and may make a deputation by invitation only. 

The City has a number of standing and advisory committees that assist council in making decisions. For more information on committees and to view meeting dates, visit the committees page

2020 Council Meeting dates

2020 Council Agenda Briefing Forums

2020 Ordinary Council Meetings

Tuesday 11 February 

Tuesday 18 February

Tuesday 10 March

Tuesday 17 March

Tuesday 14 April

Tuesday 21 April

Tuesday 12 May

Tuesday 19 May

Tuesday 16 June

Tuesday 23 June

Tuesday 14 July

Tuesday 21 July

Tuesday 11 August

Tuesday 18 August

Tuesday 15 September

Tuesday 22 September

Tuesday 13 August

Tuesday 20 October

Tuesday 10 November

Tuesday 17 November

Tuesday 8 December

Tuesday 15 December

Annual Electors' Meeting
Thursday 3 December, 6pm
Palms Community Centre

Agendas and minutes

Download agendas for upcoming meetings and minutes from previous meetings on the agendas and minutes page.

Agendas are available on the city's website by close of business on the Friday prior to the meeting. Minutes are available on the city's website by close of business on the Thursday following the meeting. 

Speaking at a meeting

Public questions

Public questions may be asked at committee and council meetings during public question time. Please note the following protocols when asking questions. Questions must:

  • be submitted to the Chief Executive Officer in writing by 5pm on the day before the meeting and be signed by the author
  • be asked by the author at the meeting
  • not take longer than two minutes to ask
  • be limited to two per person
  • relate to a subject within the committee’s or council's jurisdiction.

Questions will only appear in full in the committee or council minutes if they comply with the above. If you wish to ask a question to the committee or council please complete the public question form (PDF, 32KB). 

Public statements

Public statements may be made at committee and council meetings during public statement time. Please note the following protocols when making statements. Statements must:

  • be submitted to the Chief Executive Officer in writing by 5pm on the day before the meeting and be subsequently signed by the author
  • be made by the author at the meeting
  • not take longer than three minutes to state
  • be limited to one per person
  • relate to a subject within the committee’s or council's jurisdiction.

If you wish to make a statement during a committee or council meeting please complete the public statement form (PDF, 175KB).

In the event the author of the statement cannot make the statment at the meeting, they may nominate another person to do so on their behalf.

Those who do so will be given preference in determining the order of speakers. Public question and statement time takes place at the beginning of the meeting proceedings.

Public questions and statements are published with the agenda and minutes of the meeting. 


Please note the following protocol for submissions of petitions. 

Petitions must:

  • be addressed to the Mayor
  • be made by electors of the district
  • state the request on each page of the petition
  • contain the names, addresses and signatures of the elector(s) making the request, and the date each elector signed
  • contain a summary of the reasons for the request
  • state the name of the person upon whom, and an address at which, notice to the petitioners can be given.

Petitions can either be presented to the front counter of the City of Subiaco or be presented by a Councillor at a Council Meeting.

Upon receipt, petitions will be forwarded to relevant Officers for consideration as part of a report to Council, either on the issue relating to the petition, or as a separate report.

Where a petition does not relate to or conform to the above it may be treated as an ‘informal’ petition and the CEO may at their discretion forward the petition to a committee or to council accompanied by an Officer report.

Approved deputations

Approved deputations to a council meeting will only be received in special circumstances and only with the approval of the council given by a decision at a prior meeting.

Approved deputations to committees will only be received with the prior approval of at least a half of the members of the committee.

An approved deputation:

  • is not to exceed five persons, only two of whom may address the council or committee, although others may respond to specific questions from the members
  • is not to address the council or committee for a period exceeding fifteen minutes without the agreement of the council or the committee as the case requires.

Any matter which is the subject of a deputation to the council or a committee is not to be decided by the council or committee, until the deputation has completed its presentation.

Speaking guidelines

  • Speakers should be clear and to the point, and speak through the presiding member at all times. A microphone is provided.
  • Each speaker is limited to two questions and may take no longer than two minutes to ask.
  • Statements must be no longer than three minutes.
  • Members of the public are not permitted to enter into debate with elected members of staff.
  • Documents cannot be distributed to elected members at the meeting.
  • Please ensure your mobile phone is switched off before entering the chamber.
  • You may leave the chamber at any point during the meeting.

Assistance at the meeting

A public liaison officer will be present in the public gallery to answer any questions you may have about the meeting. The officer will also advise the public throughout the meeting whether agenda recommendations have been carried, amended or deferred. Limited hard copies of the agenda will be available at the meeting. The city's Administration Centre is a no smoking venue. Toilet facilities are available.

Annual electors' meeting

The annual electors’ meeting of the City of Subiaco is open to all residents or ratepayers of the city. The 2019 meeting will be held on Thursday 5 December. The format includes a welcome and introduction, discussion of the annual report and other general business. All questions or statements must be submitted as outlined above by 5pm on the Monday prior to the meeting.