City of Subiaco - Attending a meeting of council
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Attending a meeting of council

Electronic meetings during COVID-19 

In response to COVID-19, future meetings of Council will be held fortnightly via video-conference. Council agenda briefings have been temporarily suspended. Meeting arrangements will be reviewed in July 2020. Links for upcoming eMeetings are available below

Agenda and minutes

Download agendas for upcoming meetings and minutes from previous meetings on the agendas and minutes page.

Public questions and statements

The procedures for public questions, statements, petitions and deputations are outlined below.

Upcoming Ordinary Council Meeting dates and eMeeting links

Ordinary Council Meetings will begin at 5.30pm and will be conducted via video conference during COVID-19. Please see the relevant meeting date and link below to register for an eMeeting. Meeting arrangements will be reviewed in July. 

Tuesday 5 May

Tuesday 19 May

Tuesday 9 June

Tuesday 23 June

Tuesday 7 July

Tuesday 21 July

Tuesday 18 August

Tuesday 22 September

Tuesday 20 October

Tuesday 17 November

Tuesday 15 December

Annual Electors' Meeting

Thursday 3 December, 6pm
Palms Community Centre

The annual electors’ meeting of the City of Subiaco is open to all residents or ratepayers of the city. The format includes a welcome and introduction, discussion of the annual report and other general business. All questions or statements must be submitted as outlined above by 5pm on the Monday prior to the meeting.

Public questions and statements 

All public questions and statements must be submitted by 5pm the day before the Council meeting. Before submitting a question or statement, please read the Pubic Question Procedure and Public Statement procedure

During the COVID-19 health emergency, Council meetings will be held electronically and the following procedure will apply:

Public Question Time

  • Public Questions received in acccordance with the City's Public Question Time procedure and their responses, other than responses to questions taken on notice, will be read out during the public quetsion time agenda item by the CEO or her nominee.
  • The City will provide a response to each such question not to be taken on notice via email the day after the meeting to the person who submitted the question. 
  • Questions and responses will be included in the minutes of the meeting under Public Question Time.
  • Elected members will receive a copy of the submitted questions and responses, other than those that are taken on notice, prior to the start of the meeting.
Public Statement Time
 
  • Statements received in accordance with the City's established public statement procedure will be taken as read.
  • Submitted statements are to be included on the City's website.
  • Elected members will receive a copy of submitted statements prior to the start of the meeting. 
 

Petitions

Please note the following protocol for submissions of petitions. Petitions must:

  • be addressed to the Mayor
  • be made by electors of the district
  • state the request on each page of the petition
  • contain the names, addresses and signatures of the elector(s) making the request, and the date each elector signed
  • contain a summary of the reasons for the request
  • state the name of the person upon whom, and an address at which, notice to the petitioners can be given.

Petitions can either be presented to the City of Subiaco or be presented by a Councillor at a Council Meeting. Upon receipt, petitions will be forwarded to relevant Officers for consideration as part of a report to Council, either on the issue relating to the petition, or as a separate report.

Where a petition does not relate to or conform to the above it may be treated as an ‘informal’ petition and the CEO may at their discretion forward the petition to a committee or to council accompanied by an Officer report.

Approved deputations

Approved deputations to a council meeting will only be received in special circumstances and only with the approval of the council given by a decision at a prior meeting. Approved deputations to committees will only be received with the prior approval of at least a half of the members of the committee. An approved deputation:

  • is not to exceed five persons, only two of whom may address the council or committee, although others may respond to specific questions from the members
  • is not to address the council or committee for a period exceeding fifteen minutes without the agreement of the council or the committee as the case requires.

Any matter which is the subject of a deputation to the council or a committee is not to be decided by the council or committee, until the deputation has completed its presentation.