City of Subiaco - Attending a meeting of council
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Attending a meeting of council

nullMembers of the public are welcome to attend all council and committee meetings, and are given the opportunity to ask questions or make statements.

Page index

Meeting information

Council and committee meetings are held in Council Chambers at the city's Administration Centre, 241 Rokeby Road, Subiaco at 5.30pm on a Tuesday evening.

No action should be taken on any item discussed at a council meeting prior to written advice on the resolution of council. 


2018 meeting dates


Council Meeting

Executive Committee Meeting

Council Meeting



23 January 2018

13 February 2018

20 February 2018

27 February 2018

13 March 2018

20 March 2018

27 March 2018


No meeting

17 April 2018

15 May 2018

22 May 2018

29 May 2018

12 June 2018

19 June 2018

26 June 2018

10 July 2018

17 July 2018

24 July 2018

14 August 2018

21 August 2018

28 August 2018

4 September 2018

11 September 2018

18 September 2018

16 October 2018

23 October 2018

30 October 2018

13 November 2018

20 November 2018

27 November 2018

Annual Electors' Meeting Tuesday 4 December 2018

11 December 2018
Agendas and minutes

Download agendas for upcoming meetings and minutes from previous meetings on the agendas and minutes page.

Agendas are available on the city's website by COB on the Friday prior to the meeting. Minutes are available on the city's website by COB on the Thursday following the meeting. 

Changes to council meeting structure

At the special council meeting on Tuesday 7 November, Council approved a twelve-month trial of a new council meeting structure. Under this trial, the city will hold two council meetings per month and one executive committee meeting per month. 
The move is intended to speed up processing times and improve efficiency, while still allowing a rigorous level of consideration in the decision making process.
The Development Services Committee (DSC) and Corporate, Community and Technical Services Committee (CCaTS) meetings have been suspended for the duration of the trial. Other committees meet on an adhoc schedule including Audit and Risk Committee, Policy and Priorities Committee and the Property and Investment Assets Committee. 

Speaking at a meeting

Public questions

Public questions may be asked at committee and council meetings during public question time. Please note the following protocols when asking questions. Questions must:

  • be submitted to the Chief Executive Officer in writing by 5pm on the day before the meeting and be signed by the author
  • be asked by the author at the meeting
  • not take longer than two minutes to ask
  • be limited to two per person
  • relate to a subject within the committee’s or council's jurisdiction.

Questions will only appear in full in the committee or council minutes if they comply with the above. If you wish to ask a question to the committee or council please complete the public question form (PDF, 32KB). 

Public statements

Public statements may be made at committee and council meetings during public statement time. Please note the following protocols when making statements. Statements must:

  • be submitted to the Chief Executive Officer in writing by 5pm on the day before the meeting and be subsequently signed by the author
  • be made by the author at the meeting
  • not take longer than three minutes to state
  • be limited to one per person
  • relate to a subject within the committee’s or council's jurisdiction.

If you wish to make a statement during a committee or council meeting please complete the public statement form (PDF, 175KB).

In the event the author of the statement cannot make the statment at the meeting, they may nominate another person to do so on their behalf.

Those who do so will be given preference in determining the order of speakers. Public question and statement time takes place at the commencement of the meeting proceedings.

Public questions and statements are published with the agenda and minutes of the meeting. 


Please note the following protocol for submissions of petitions. Petitions must:

  • be addressed to the Mayor
  • be made by electors of the district
  • state the request on each page of the petition
  • contain the names, addresses and signatures of the elector(s) making the request, and the date each elector signed
  • contain a summary of the reasons for the request
  • state the name of the person upon whom, and an address at which, notice to the petitioners can be given.

Petitions should be presented to council by a councillor.

Where a petition does not relate to or conform to the above it may be treated as an ‘informal’ petition and the CEO may at their discretion forward the petition to a committee or to council accompanied by an officer report.

Approved deputations

Approved deputations to a council meeting will only be received in special circumstances and only with the approval of the council given by a decision at a prior meeting.

Approved deputations to committees will only be received with the prior approval of at least a half of the members of the committee.

An approved deputation:

  • is not to exceed five persons, only two of whom may address the council or committee, although others may respond to specific questions from the members
  • is not to address the council or committee for a period exceeding fifteen minutes without the agreement of the council or the committee as the case requires.

Any matter which is the subject of a deputation to the council or a committee is not to be decided by the council or committee, until the deputation has completed its presentation.

Speaking guidelines

  • Speakers should be clear and to the point, and speak through the presiding member at all times. A microphone is provided.
  • Each speaker is limited to two questions and may take no longer than two minutes to ask.
  • Statements must be no longer than three minutes.
  • Members of the public are not permitted to enter into debate with elected members of staff.
  • Documents cannot be distributed to elected members at the meeting.
  • Please ensure your mobile phone is switched off before entering the chamber.
  • You may leave the chamber at any point during the meeting.
  • The city's Administration Centre is a no smoking venue.
  • Toilet facilities are available.

Assistance at the meeting

A public liaison officer will be present in the public gallery to answer any questions you may have about the meeting. The officer will also advise the public throughout the meeting whether agenda recommendations have been carried, amended or deferred. Limited hard copies of the agenda will be available at the meeting.

Annual electors' meeting

The annual electors’ meeting of the City of Subiaco is open to all residents or ratepayers of the city. The 2018 meeting will be held on Tuesday 5 December.

The format includes a welcome and introduction, discussion of the annual report and other general business. All questions or statements must be submitted as outlined above by 5pm on the Monday prior to the meeting.